National Occupation Code (NOC): 13110

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the public and private sectors.

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Job Duties for Administrative assistants

• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Determine and establish office procedures
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Record and prepare minutes of meetings
• Arrange travel schedules and make reservations
• May compile data, statistics and other information to support research activities
• May supervise and train office staff in procedures and in use of current software
• May organize conferences.

Alternate Job Titles

• Administrative Assistant
• Administrative Assistant - Office
• Administrative Secretary
• Appointment Secretary
• Church Secretary
• Contracts Secretary
• Executive Secretary (except Legal And Medical)
• Finance Secretary
• Human Resources Administrator
• Human Resources Administrator - Canadian Armed Forces
• Human Resources Secretary
• Loans And Grants Administrative Assistant
• Office Administrative Assistant
• Personal Secretary
• Private Secretary
• Recording Secretary
• Sales Secretary
• School Secretary
• Secretary (except Legal And Medical)
• Secretary-clerk
• Taxation Service Secretary
• Technical Secretary