Administrative Assistants

National Occupation Code (NOC): 1241

Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.

Follow This Occupation Share

Job Duties for Administrative Assistants

  • Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
  • Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
  • Schedule and confirm appointments and meetings of employer
  • Order office supplies and maintain inventory
  • Answer telephone and electronic enquiries and relay telephone calls and messages
  • Set up and maintain manual and computerized information filing systems
  • Determine and establish office procedures
  • Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
  • Record and prepare minutes of meetings
  • Arrange travel schedules and make reservations
  • May compile data, statistics and other information to support research activities
  • May supervise and train office staff in procedures and in use of current software
  • May organize conferences.

Working Conditions for Administrative Assistants

Work is completed indoors, either from an office environment or home. It typically involved sitting at a desk for extended periods of time at a computer or answering phone calls.

Alternate Job Titles

  • Administrative Assistant
  • Administrative Assistant - Office
  • Administrative Secretary
  • Appointment Secretary
  • Church Secretary
  • Contracts Secretary
  • Executive Secretary (except Legal And Medical)
  • Finance Secretary
  • Human Resources Secretary
  • Loans And Grants Administrative Assistant
  • Office Administrative Assistant
  • Personal Secretary
  • Private Secretary
  • Recording Secretary
  • Sales Secretary
  • School Secretary
  • Secretary (except Legal And Medical)
  • Secretary-clerk
  • Taxation Service Secretary
  • Technical Secretary
  • Admin Assistant
  • Administration Assistant
  • Administrative Associate
  • Service Appointment Coordinator
  • Administrative Support
  • Booking Services Coordinator
  • Administrative Assistant
  • Aministrative Assistant
  • Court And Client Representative (irregular On-call)
  • Program Assistant (specialized Transit) - Part Time
  • Construction Site Coordinator
  • Budget And Contracts Support
  • Council And Committee Coordinator
  • Committee Administrator
  • Coordinator, Office And Administration (12-month Contract)
  • Administrative Coordinator
  • Veterinary Patient Care Coordinator
  • Admin And Events Assistant
  • Client Onboarding Specialist
  • Underwriting Admin Specialist
  • Head Secretary (E)
  • Assistant Contract Administrator
  • Administrative Support Professional
  • Scale Operator/administrator
  • Real Estate Showing Assistant
  • Production And Development Assistant (fall Co-op- 8 Months)
  • Business Assistant
  • Insurance Administrative Support- Personal Lines
  • Onboarding Specialist, Group Benefits
  • Project Coordinator, Capital Redevelopment Office
  • Clinical Program Assistant (summer Student)
  • Certifications And Analytical Services Intern
  • Office Admin/ap Assistant
  • Junior Project Coordinator
  • Development Assistant
  • Graduate Program Assistant
  • Events Assistant
  • Operations Specialist - Admin Support
  • Administrative & Operations Assistant
  • Community Engagement Assistant
  • Installation & Service Adminstrative Assistant
  • Underwriting Assistant, Community Services
  • Office Coordinator
  • Food Program Assistant
  • Summer Employment Resource Centre Assistant/ Admin Support
  • Project Co-ordinator
  • Proposal Coordinator
  • Records And Administrative Support Contract
  • Facilities Service Contract Coordinator - Full Time
  • Program Assistant (children's Services Administration) - Temporary Full Time
  • Proposal And Operations Coordinator
  • Events Assistant (part-time)
  • Office Intern € Summer Student
  • Sales/marketing Assistant
  • Locates Coordinator
  • Business & Communications Assistant
  • Subcontracts Coordinator
  • Office Intern - Summer Student
  • Operations Coordinator
  • Advancement Coordinator
  • Sme Property Ut
  • Records And Administrative Support
  • Office Coordinator, Group Benefits & Retirement
  • Administrative Generalist
  • Administrative And Academic Support Assistant
  • Team Coordinator
  • Sunadvantage Service Associate
  • Project Assistant
  • Career Development Coordinator
  • Coordinator, Global Learning Programs
  • Operations Administrator
  • Rental Coordinator
  • Administartive Support
  • Events Co-ordinator
  • Intake & Case Aide - Temporary Full Time
  • Client Feedback Facilitator - Canada Summer Jobs
  • Workflow Coordinator
  • Plan Finals Coordinator
  • Commercial Account Assistant
  • Day Camp Coordinator
  • Supply Secretary
  • Front Desk Experience Coordinator
  • Logistics Admin/csr - Afternoon Shift
  • Administrative Support - Kitchener
  • Claims Assignment Coordinator
  • Administrative Inventory Assistant $22/hour € Guelph, On
  • Secretary (D)
  • Quality Management Systems Coordinator (contract)
  • Underwriting Support, Municipal & Public Administration
  • Administrative Support And Project Coordinator
  • Patient Experience Assistant
  • Cancer Care Coordinator
  • Office And Program Assistant (Community Centre) PT
  • Salesforce Admin
  • Operations Administration & Support (Hybrid)
  • Academic Services Coordinator
  • Academic Assistant Undergraduate
  • Engineering Admissions Specialist
  • Coordinator - Continuing Professional Development
  • Scale Operator (Dufferin Aggregates)
  • Team Assistant
  • Homesense/Marshalls Full TimeStore Coordinator Orangeville
  • Quality Control Coordinator
  • P2 - Sales Lead Coordinator
  • Office Administration Representative
  • Leasing Coordinator
  • Founder Services Program Coordinator
  • Administrative And Social Media Coordinator
  • Salon Coordinator
  • Children’s Services Assistant Program Coordinator
  • Office Specialist
  • Content Creator & Digital Marketing Assistant
  • Temporary Head Secretary (E)
  • Adminstrative Assistant
  • Personal Insurance Assistant
  • Personal Assistant - Office
  • Graduate Coordinator
  • Communications Coordinator
  • Court Services Short-term Contracts € Irregular, Entry Level
  • Project Coordinator € Construction Administration Team
  • Court And Client Representative
  • P2 - Delivery Coordinator
  • P2 - Mail Administrator - 9415
  • Distribution Center Administration
  • Project Coordinator, Facilities Planning
  • Lab Coordinator - (human Geography)
  • Co-ordinator, Funding And Finances (lazaridis Institute)
  • Council Committee Services Coordinator
  • Program Assistant (waste Management) - Temporary Full Time
  • Office And Program Assistant (community Centre)
  • Counsellors’ Assistant
  • International Experiential Learning Assistant
  • Supervisor Assistant (ft)
  • (can) Administrative Store Support
  • Operations Admin (6 Month Contract)
  • Parking Clerk I
  • Transportation Coordinator € Home Support Services
  • Community Support And Leisure Programs Assistant
  • Administrative Service Representative
  • Administration Generalist
  • Employment Resource Centre Assistant/ Admin Support
  • (can) Administrative Store Support (pt)
  • Compliance Associate
  • Operations Document Reviewer
  • Admin Support For Accumulation Annuities/Guaranteed Investment Certificates
  • Operations Support
  • Administrative Resource Assistant
  • Sr Secretary 2
  • Orientation Coordinator
  • Department Secretary 6
  • Coordinator, Residence Learning
  • Temporary Secretary (C)
  • Secretary (C)
  • Co-op & Career Services Assistant
  • Member Services Coordinator
  • Administration Associate
  • Admissions Support Assistant
  • Underwriting Assistant
  • Child & Youth Coordinator
  • Division Assistant (transit Services) - Part Time
  • Office Associate
  • Purchasing Admin
  • Office Impact Coordinator
  • Health And Safety Assistant
  • Administrative/ Public Relations Assistant (remote)
  • Vending & Vmi Coordinator
  • Advisor Support Specialist
  • Client Care Coordinator
  • Business Initiatives Coordinator
  • Research Coordinator
  • Secretary
  • Care Coordinator
  • Research Engagement Coordinator
  • Member Services Coordinator (maternity Leave Coverage)
  • Program Assistant (community Services) - Full Time
  • Service Laurier Advisor
  • Department Coordinator
  • Student Services Assistant
  • Undergraduate Coordinator
  • Academic Assistant To The BSc. Counselling Office
  • Coordinator, Student Leadership
  • Project Co-ordinator Highrise
  • Part Time Education Coordinator
  • Service Associate, Transportation Services
  • Project Coordinator
  • Abi Intensive Case Coordinator/system Navigator (permanent Full Time)
  • Program Assistant
  • Virtual Assistant
  • Administrative Associate - $18/h + Benefits + Full Time Hours- Hiring Asap
  • National Disability Support
  • Intake Coordinator - 12 Month Contract
  • Engagement Processor
  • Project Coordinator - Permanent, Full-time - Southbridge Healthcare Lp
  • Indigenous Relations Coordinator
  • Department Assistant
  • Graduate & Academic Coordinator
  • Manufacturing Coordinator
  • Care Coordinator - Specialized Geriatric Services
  • Product Management Coordinator
  • Assistant
  • Coordinator, Board Support
  • Program Assistant (child, Dental & Family Health) - Temporary Full Time
  • Water Program Coordinator - Full Time
  • Clinical Assistant
  • Warranty Coordinator
  • Admissions Coordinator
  • Student Service Specialist
  • Program Assistant (Older Adult Services)
  • Administrative Associate - Kitchener, On
  • Team Assistant - Chta (extended Hours)
  • Site Plan Clerk
  • Public Relations & Communication Coordinator
  • Benefits Assistant (omers)
  • Client Activation Coordinator
  • Operations Support Coordinator
  • Participant & Donor Support
  • Office Administration - Kitchener, On
  • Local Coordinator - Guelph, On
  • Member Services Liaison
  • Patient Care Coordinator
  • Office Administration
  • Admissions Assistant
  • Office & Communications Coordinator
  • Adjoint(e) Administratif
  • Assistant, Marketing And Communications - Two Part-time Positions
  • Administrative
  • Tutoring Coordinator
  • Building Representative
  • Distribution Center Coordinator
  • Store Administration
  • Council/committee Support Specialist - Full Time
  • General Management Assistant
  • Admin Generalist
  • Clerical I, Paramedics (temporary, Up To 6 Months)
  • Appointment Setter
  • Regional Administrative Specialist
  • Secretary - Elementary
  • Patient Services Specialist
  • Project Manager Assistant

Help Us Serve You Better

We are collecting data to better understand who is looking for work and what kind of opportunities jobseekers are searching for. This data is completely anonymous and non-personally identifiable.

Your Age: