Administrative Assistants
National Occupation Code (NOC): 1241
Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.
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Job Duties for Administrative Assistants
- Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
- Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
- Schedule and confirm appointments and meetings of employer
- Order office supplies and maintain inventory
- Answer telephone and electronic enquiries and relay telephone calls and messages
- Set up and maintain manual and computerized information filing systems
- Determine and establish office procedures
- Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
- Record and prepare minutes of meetings
- Arrange travel schedules and make reservations
- May compile data, statistics and other information to support research activities
- May supervise and train office staff in procedures and in use of current software
- May organize conferences.
Working Conditions for Administrative Assistants
Work is completed indoors, either from an office environment or home. It typically involved sitting at a desk for extended periods of time at a computer or answering phone calls.
Alternate Job Titles
- Administrative Assistant
- Administrative Assistant - Office
- Administrative Secretary
- Appointment Secretary
- Church Secretary
- Contracts Secretary
- Executive Secretary (except Legal And Medical)
- Finance Secretary
- Human Resources Secretary
- Loans And Grants Administrative Assistant
- Office Administrative Assistant
- Personal Secretary
- Private Secretary
- Recording Secretary
- Sales Secretary
- School Secretary
- Secretary (except Legal And Medical)
- Secretary-clerk
- Taxation Service Secretary
- Technical Secretary
- Admin Assistant
- Administration Assistant
- Administrative Associate
- Service Appointment Coordinator
- Administrative Support
- Booking Services Coordinator
- Administrative Assistant
- Aministrative Assistant
- Court And Client Representative (irregular On-call)
- Program Assistant (specialized Transit) - Part Time
- Construction Site Coordinator
- Budget And Contracts Support
- Council And Committee Coordinator
- Committee Administrator
- Coordinator, Office And Administration (12-month Contract)
- Administrative Coordinator
- Veterinary Patient Care Coordinator
- Admin And Events Assistant
- Client Onboarding Specialist
- Underwriting Admin Specialist
- Head Secretary (E)
- Assistant Contract Administrator
- Administrative Support Professional
- Scale Operator/administrator
- Real Estate Showing Assistant
- Production And Development Assistant (fall Co-op- 8 Months)
- Business Assistant
- Insurance Administrative Support- Personal Lines
- Onboarding Specialist, Group Benefits
- Project Coordinator, Capital Redevelopment Office
- Clinical Program Assistant (summer Student)
- Certifications And Analytical Services Intern
- Office Admin/ap Assistant
- Junior Project Coordinator
- Development Assistant
- Graduate Program Assistant
- Events Assistant
- Operations Specialist - Admin Support
- Administrative & Operations Assistant
- Community Engagement Assistant
- Installation & Service Adminstrative Assistant
- Underwriting Assistant, Community Services
- Office Coordinator
- Food Program Assistant
- Summer Employment Resource Centre Assistant/ Admin Support
- Project Co-ordinator
- Proposal Coordinator
- Records And Administrative Support Contract
- Facilities Service Contract Coordinator - Full Time
- Program Assistant (children's Services Administration) - Temporary Full Time
- Proposal And Operations Coordinator
- Events Assistant (part-time)
- Office Intern €“ Summer Student
- Sales/marketing Assistant
- Locates Coordinator
- Business & Communications Assistant
- Subcontracts Coordinator
- Office Intern - Summer Student
- Operations Coordinator
- Advancement Coordinator
- Sme Property Ut
- Records And Administrative Support
- Office Coordinator, Group Benefits & Retirement
- Administrative Generalist
- Administrative And Academic Support Assistant
- Team Coordinator
- Sunadvantage Service Associate
- Project Assistant
- Career Development Coordinator
- Coordinator, Global Learning Programs
- Operations Administrator
- Rental Coordinator
- Administartive Support
- Events Co-ordinator
- Intake & Case Aide - Temporary Full Time
- Client Feedback Facilitator - Canada Summer Jobs
- Workflow Coordinator
- Plan Finals Coordinator
- Commercial Account Assistant
- Day Camp Coordinator
- Supply Secretary
- Front Desk Experience Coordinator
- Logistics Admin/csr - Afternoon Shift
- Administrative Support - Kitchener
- Claims Assignment Coordinator
- Administrative Inventory Assistant $22/hour €“ Guelph, On
- Secretary (D)
- Quality Management Systems Coordinator (contract)
- Underwriting Support, Municipal & Public Administration
- Administrative Support And Project Coordinator
- Patient Experience Assistant
- Cancer Care Coordinator
- Office And Program Assistant (Community Centre) PT
- Salesforce Admin
- Operations Administration & Support (Hybrid)
- Academic Services Coordinator
- Academic Assistant Undergraduate
- Engineering Admissions Specialist
- Coordinator - Continuing Professional Development
- Scale Operator (Dufferin Aggregates)
- Team Assistant
- Homesense/Marshalls Full TimeStore Coordinator Orangeville
- Quality Control Coordinator
- P2 - Sales Lead Coordinator
- Office Administration Representative
- Leasing Coordinator
- Founder Services Program Coordinator
- Administrative And Social Media Coordinator
- Salon Coordinator
- Children’s Services Assistant Program Coordinator
- Office Specialist
- Content Creator & Digital Marketing Assistant
- Temporary Head Secretary (E)
- Adminstrative Assistant
- Personal Insurance Assistant
- Personal Assistant - Office
- Graduate Coordinator
- Communications Coordinator
- Court Services Short-term Contracts €“ Irregular, Entry Level
- Project Coordinator €“ Construction Administration Team
- Court And Client Representative
- P2 - Delivery Coordinator
- P2 - Mail Administrator - 9415
- Distribution Center Administration
- Project Coordinator, Facilities Planning
- Lab Coordinator - (human Geography)
- Co-ordinator, Funding And Finances (lazaridis Institute)
- Council Committee Services Coordinator
- Program Assistant (waste Management) - Temporary Full Time
- Office And Program Assistant (community Centre)
- Counsellors’ Assistant
- International Experiential Learning Assistant
- Supervisor Assistant (ft)
- (can) Administrative Store Support
- Operations Admin (6 Month Contract)
- Parking Clerk I
- Transportation Coordinator €“ Home Support Services
- Community Support And Leisure Programs Assistant
- Administrative Service Representative
- Administration Generalist
- Employment Resource Centre Assistant/ Admin Support
- (can) Administrative Store Support (pt)
- Compliance Associate
- Operations Document Reviewer
- Admin Support For Accumulation Annuities/Guaranteed Investment Certificates
- Operations Support
- Administrative Resource Assistant
- Sr Secretary 2
- Orientation Coordinator
- Department Secretary 6
- Coordinator, Residence Learning
- Temporary Secretary (C)
- Secretary (C)
- Co-op & Career Services Assistant
- Member Services Coordinator
- Administration Associate
- Admissions Support Assistant
- Underwriting Assistant
- Child & Youth Coordinator
- Division Assistant (transit Services) - Part Time
- Office Associate
- Purchasing Admin
- Office Impact Coordinator
- Health And Safety Assistant
- Administrative/ Public Relations Assistant (remote)
- Vending & Vmi Coordinator
- Advisor Support Specialist
- Client Care Coordinator
- Business Initiatives Coordinator
- Research Coordinator
- Secretary
- Care Coordinator
- Research Engagement Coordinator
- Member Services Coordinator (maternity Leave Coverage)
- Program Assistant (community Services) - Full Time
- Service Laurier Advisor
- Department Coordinator
- Student Services Assistant
- Undergraduate Coordinator
- Academic Assistant To The BSc. Counselling Office
- Coordinator, Student Leadership
- Project Co-ordinator Highrise
- Part Time Education Coordinator
- Service Associate, Transportation Services
- Project Coordinator
- Abi Intensive Case Coordinator/system Navigator (permanent Full Time)
- Program Assistant
- Virtual Assistant
- Administrative Associate - $18/h + Benefits + Full Time Hours- Hiring Asap
- National Disability Support
- Intake Coordinator - 12 Month Contract
- Engagement Processor
- Project Coordinator - Permanent, Full-time - Southbridge Healthcare Lp
- Indigenous Relations Coordinator
- Department Assistant
- Graduate & Academic Coordinator
- Manufacturing Coordinator
- Care Coordinator - Specialized Geriatric Services
- Product Management Coordinator
- Assistant
- Coordinator, Board Support
- Program Assistant (child, Dental & Family Health) - Temporary Full Time
- Water Program Coordinator - Full Time
- Clinical Assistant
- Warranty Coordinator
- Admissions Coordinator
- Student Service Specialist
- Program Assistant (Older Adult Services)
- Administrative Associate - Kitchener, On
- Team Assistant - Chta (extended Hours)
- Site Plan Clerk
- Public Relations & Communication Coordinator
- Benefits Assistant (omers)
- Client Activation Coordinator
- Operations Support Coordinator
- Participant & Donor Support
- Office Administration - Kitchener, On
- Local Coordinator - Guelph, On
- Member Services Liaison
- Patient Care Coordinator
- Office Administration
- Admissions Assistant
- Office & Communications Coordinator
- Adjoint(e) Administratif
- Assistant, Marketing And Communications - Two Part-time Positions
- Administrative
- Tutoring Coordinator
- Building Representative
- Distribution Center Coordinator
- Store Administration
- Council/committee Support Specialist - Full Time
- General Management Assistant
- Admin Generalist
- Clerical I, Paramedics (temporary, Up To 6 Months)
- Appointment Setter
- Regional Administrative Specialist
- Secretary - Elementary
- Patient Services Specialist
- Project Manager Assistant